Student Development Services
The objectives of student development are to support the instructional program, respond to student needs, and foster institutional development. In response to the needs of students, student development services assists students in defining their educational and career goals, developing self-direction as independent persons, solving problems that may be encountered, and achieving personal goals within the framework of the educational program of Johnston Community College.
The objectives of student development are to support the instructional program, respond to student needs, and foster institutional development. In response to the needs of students, student development services assists students in defining their educational and career goals, developing self-direction as independent persons, solving problems that may be encountered, and achieving personal goals within the framework of the educational program of Johnston Community College.
Services to Students
Where to Go for What
Academic Advising - Assigned Faculty Advisor or Center for Academic Planning
Academic Warning, Probation, and Suspension -Facts/Director of Student Success
Admissions - Student Services - Future Students
Address Change - Admissions, WebAdvisor
Attendance - Instructor
Blackboard - Jaguar Office of Learning Technologies (JOLT)
Books/Supplies - Campus Bookstore
Career Counseling - Career Services
Change Program/Major - Counseling, facts
Clubs and Organizations - Campus Life
Course Selection - Advisor
Disability Services - Student Services
Drop a Course - Instructor/Registrar/Advisor
E-mail - Jaguar Office of Learning Technologies (JOLT)
Ed2GO – Jaguar Office of Learning Technologies (JOLT)
Emergencies - Campus Police & Security
Fees - Business Office/Facts
Financial Aid - Financial Aid Office
Grading System - Catalog/Registrar
Insurance - Business Office/Student Services
Lost and Found – Campus Police & Security
Parking Permits/Regulations - Campus Police & Security
Personal Counseling - Counseling
Registration - Student Services
Resume/Job Placement - Career Services
Scholarship Application – Financial Aid Office
Student ID Card - Library
Placement Testing - Student Services
Transcripts - Registrar/Online Request
Transfer Counseling - Advisors/Counseling
Veterans - Financial Aid/Benefits
WebAdvisor – Registrar
Withdrawal from classes – Registrar
Johnston Community College encourages prospective students and their families to visit the campus and tour our facilities. Guided tours are scheduled through the coordinator of student recruitment and retention. Group tour requests should be made at least one month prior to your visit. Groups should be accompanied by one adult chaperone per 25 students. Tours may be scheduled Monday through Thursday from 8:00 a.m. - 5:00 p.m. and Friday from 8:00 a.m. - 3:00 p.m. During the summer, tours will not be held on Fridays. Johnston Community College welcomes your visit.
WebAdvisor is a Web-based portal that gives students access to class schedules, online registration, financial information, and grades.
The counseling staff provides educational, vocational and career, personal and social
counseling services. Counseling is available for all prospective and current students.
Counselors are available to discuss admission requirements and curriculum programs offered at the College. Prospective students meet with a counselor prior to admission. During this meeting, the counselor and student will discuss admission requirements, the student’s program of study, and course placements. Transfer credits will be evaluated by the counselor when all transcripts have been received. The counselor will also assign the student an advisor in his or her selected program of study.
Vocational and career counseling is available for students by making an individual
appointment with a Student Services counselor, or visiting Career Services and the
Transfer Resource Center in the Wilson Building (C1034). Counselors can help students
assess their abilities, skills, interests, values, personalities, and personal goals
to make educational and career decisions. A variety of assessment tools and occupational
information may be used to assist students. In addition to educational and vocational-career
counseling, counselors are available to assist students in working through personal
and social issues.
Students who need ongoing counseling services will be provided a list of community resources. Students are encouraged to utilize counseling services at any point throughout their enrollment at the College.
Colleges and universities vary widely in transfer requirements for entrance into and completion of study in a major field. Students are advised to:
- Carefully study the catalogs and Web sites of four-year baccalaureate-level institutions to which they are considering transfer.
- Consult a four-year institution admissions representative as early as possible while enrolled at JCC to determine transferability of courses previously taken and to develop a planned course of study.
Failure to satisfy prerequisites or basic skill requirements may seriously delay progress towards the completion of a baccalaureate degree.
The mission of Johnston Community College Career Services is to collaborate with faculty to provide students and alumni with the guidance and resources necessary to enhance their skills in career planning and exploration, job search strategies, and preparation for professional careers and/or higher education. As students select their intended program of study or make changes to their intended pathway, Career Services staff provide guidance in making this decision. Career Services manages Career Coach, the official job posting board for students and alumni, and coordinates all employer recruiting on campus as well as other career events. Career Services supports the development of relationships between employers and instruction and the creation of employment opportunities for all students. JCC does not guarantee employment for any student or alumni to any employer. Services are offered at no charge to students and alumni.
The Disability Services Office helps adapt Johnston Community College's general services to the individual and specialized needs of students who have special health conditions, disabilities, or limitations. Services are provided in accordance with Section 504 of the Rehabilitation Acts of 1973, as amended in 1998 in Part IV of the Workforce Investment Act, Perkins Vocational and Applied Technology Education Act of 1998, and the Americans with Disabilities Act of 1990. The goal is to ensure all qualified students with equal opportunity and access to programs and facilities.
Students should take the following steps:
- Any student seeking reasonable accommodations must initiate contact with the disability services coordinator to request services. It is the student's responsibility to identify themselves in a timely manner (at least 30 days prior to the beginning of classes). Information about a student's disability is not collected in the admissions process. Subsequently, the information a student provides regarding a disability is strictly voluntary.
- All students requesting reasonable accommodations due to a disabling condition must provide the disability services coordinator with current documentation verifying a disability. Documentation submitted must be from a qualified professional and include a clear diagnostic statement, a description of the assessment tools used to render the diagnosis, and a statement reflecting the student's current needs and level of functioning in an educational setting. All documentation and information regarding a student's disability is kept confidential and separate from academic records. Questions pertaining to acceptable documentation may be directed to the disability services coordinator.
- Once disability verification documentation is received, each student must schedule an interview with the disability services coordinator. During this interview, discussion will take place about the requested accommodations as well as other resources available at Johnston Community College and in the community.
- Once a student is registered with the Disability Services Office, it is the student's responsibility to request accommodations each semester and to maintain contact with the disability services coordinator regarding any changes.
Johnston Community College was selected as a federal grant recipient for the Student
Support Services - TRIO (SSS) program in September 2001. The SSS/TRIO program provides
opportunities for students to receive transfer guidance, success coaching, educational
seminars, academic support, from nationally certified tutors, financial literacy and
leadership opportunities. The goal of the SSS/TRIO program is to increase the college
retention and graduation rates of its participants and facilitate the transfer process.
To qualify for TRIO/Student Support Services, students must be a first-generation college student, a student on a low-income, or a student with a disability. Applications can be picked up in TRIO and are available online. This program is funded to serve 160 students and is federally funded by the U.S. Department of Education.
It is the goal of the Financial Aid Office to provide all students with proven financial
need the necessary funds to pay for educational expenses while attending the College.
The College financial aid program operates in accordance with the following policies and principles:
- The purpose of financial aid is to supplement the resources of the student and family. The primary responsibility for financing education rests with the individual and the family according to income and ability to meet the student's educational expenses. The student is expected to share responsibility through savings, loans and part time employment, if necessary.
- In considering a student for financial aid, the College considers the applicant's financial need and potential for success in accomplishing the educational goal.
- Aid may be used for tuition and fees, books, room and board, travel, and personal expenses necessary to maintain the student in school.
- For the purpose of financial aid, a full time student is defined as one who is registered for 12 or more semester hours of course work or the equivalent. A part time student is one who is registered for less than 12 semester hours of course work or the equivalent.
Financial aid is awarded on an annual basis; therefore, the student must submit a
new financial aid application each year.
Students who need assistance should apply to the Financial Aid Office located in the Wilson Building.
Federal Pell Grant
This is a federal assistance grant awarded to eligible undergraduate students who are enrolled in an eligible program. There are several ways to apply for a Pell Grant:
- Go to https://fafsa.gov to complete the Free Application for Federal Student Aid (FAFSA). JCC's school code is 009336.
- Call 1-800-4-FED-AID to request a paper copy of the FAFSA.
- A PDF version of the FAFSA is available for download at www.studentaid.ed.gov/fafsa
To receive the Pell award the student must be fully accepted and enrolled in an eligible course of study, have submitted all required documents, and have a correct student aid report on file.
Federal Supplemental Educational Opportunity Grant (F-SEOG)
This is a federal assistance grant awarded to eligible undergraduate students who have exceptional needs and are enrolled in an eligible program. Schools receive a limited amount of funds for the F-SEOG program; therefore, when the funds have been awarded, there will be no additional funds for the academic year. To apply, students must complete the Free Application for Federal Student Aid (FAFSA) at https://fafsa.gov.
The College participates in the Federal Work-Study Program. Under this program, a variety of part-time jobs are available on campus for eligible students. To apply, students must complete the Free Application for Federal Student Aid (FAFSA) and a work-study application available in the Financial Aid Office.
North Carolina Community College Grant
The North Carolina Community College Grant is a need-based grant established by the N.C. Legislature to provide funds to help meet the educational cost of North Carolina residents attending community colleges. Students must complete the Free Application for Federal Student Aid (FAFSA) by the published deadline and list a North Carolina Community College as one of the top three choices of institutions. The North Carolina State Education Assistance Authority in conjunction with College Foundation of North Carolina administers this program. To be eligible:
- The student must be a North Carolina resident enrolled at least half-time in an eligible program.
- The student must be meeting the Satisfactory Academic Progress requirements and the Pell eligibility requirements except for the expected family contribution requirement established by the federal government.
- The student with a bachelor’s degree is ineligible.
North Carolina Education Lottery Scholarship
The North Carolina Education Lottery Scholarship is a program established by the North Carolina General Assembly to help meet the educational costs of North Carolina residents. Students must complete the Free Application for Federal Student Aid (FAFSA).
The North Carolina State Education Assistance Authority in conjunction with College Foundation of North Carolina administers this program. To be considered for this grant, a student must be a North Carolina resident and be enrolled at least half-time (six credit hours per semester). Students with a bachelor’s degree are ineligible. The Expected Family Contribution (EFC) will determine eligibility and the amount to be received.
Annual scholarships are provided each year by various organizations and individuals. The College also cooperates with a number of agencies and organizations for other types of assistance. For specific information about scholarships or grants, contact the Financial Aid Office.
The Johnston Community College Foundation scholarships are established with gifts from donors to the Foundation and are either endowed or annual. Criteria for awarding the scholarships are specified by the JCC Foundation Board of Directors. Scholarships are awarded by a selection committee and are administered through the Financial Aid Office. Please see the Financial Aid page on the JCC Web site for additional information.
Scholarships are subject to change without notice. This list is current as of the printing date for this publication. Students should log on to johnstoncc.academicworks.com to access a listing of and apply for scholarships.
All funds reflected are as of June 30, 2017.
- Allen and Cissie Wellons Hispanic Scholarship Endowment
- American Legion, Pou-Parrish Post 132 Scholarship Endowment
- Annie Batten Lee Scholarship Endowment
- Benson Lions Club Scholarship Endowment
- Branch Banking and Trust Company Endowment
- Burlington Industries Scholarship Endowment
- Burton W. Sugg and Rose Gordon Sugg Endowment
- C. Thelbert and Loriene L. Lancaster Family Endowment
- C. O. Heavner, Sr. Scholarship Endowment
- Carol B. Arnn Nursing Scholarship Endowment
- Caroline Connett Memorial Endowment
- Carolyn Daughtry Beard Scholarship Endowment
- Charles Thomas Turlington and Charles Thomas “Chuck” Turlington, II Scholarship Endowment
- Clayton Area Rescue EMS Scholarship Endowment
- Clinton Jones Family Scholarship Endowment
- Country Music Showcase Scholarship Endowment
- David Franklin Arnn, Sr. Scholarship Endowment
- David O. Proctor Scholarship Endowment
- Donnie E. and Linda V. Lassiter Student Ambassador Scholarship Endowment
- Donnye B. Rooks Scholarship Endowment
- Doris Dunn Williams Scholarship Endowment
- Dr. A. Curtis and Mary Lee Phillips Scholarship Endowment
- Dr. Wayne and Bernice Stockdale Scholarship Endowment
- Dr. William Anderson Finch and Vivian Creech Finch Scholarship Endowment
- E Street Jones, Jr. Scholarship Endowment
- E Street Jones, Sr. Scholarship Endowment
- Earl C. and Doris F. Helms Scholarship Endowment
- Edmund S. and Helen Wood Wellons Scholarship Endowment
- Edwin A. Dinnsen, Jr. Family Scholarship Endowment
- Elizabeth Clark Cooper Memorial Scholarship Endowment
- Elmer J. Wellons, Jr. Family Endowment
- Elva Fields Jones Scholarship Endowment
- Emma Jean Adams Sawyer Business & Technology Scholarship Endowment
- Ernest K. and Maude B. Ward Scholarship Endowment
- Evander S. and Ethel B. Simpson Scholarship Endowment
- First Citizens Bank & Trust Scholarship Endowment
- Floyd C. Price, Sr. Scholarship Endowment
- Four Oaks Bank and Trust Company Scholarship Endowment
- Fred Earl Brink Scholarship Endowment
- Gay Dawson Nursing Scholarship Endowment
- GlaxoSmithKline Scholarship Endowment
- Guy C. Lee Scholarship Endowment
- Haywood P. Rose Memorial Scholarship Endowment
- Henry Paul Howell Scholarship Endowment
- Hunter A. Moore Scholarship Endowment
- J. Harold Lampe Scholarship Endowment
- J. Harold Talton Scholarship Endowment
- Jack and Cleo Austin Memorial Scholarship Endowment
- James A. Jr. and Janice F. Wellons Scholarship Endowment
- James and Ramona Cash Scholarship Endowment
- James Odell and Christine West Jackson Family Endowment
- Jane Duncan Nursing Assistant Scholarship Endowment
- Jean Lassiter Jones and John A. Jones, Jr. Student Ambassador Scholarship Endowment
- Jerry G. Williams Scholarship Endowment
- Jesse Carlton Moore Endowment
- John D. and Frances F. Hobart Scholarship Endowment
- John L. Tart and Marjorie S. Tart Scholarship Endowment
- John R. Howell, Jr. and Ada Lee Howell Endowment
- John S. and Marie D. Shallcross Family Memorial Scholarship Endowment
- John Thomas and Caroline Casey Wells Scholarship Endowment
- Johnny and Jessie Talton Scholarship Endowment
- Johnston Community College Faculty and Staff Endowment
- Joyce and David Lee Scholarship Endowment
- Kay Carroll Education Scholarship Endowment
- Kenneth and Patricia Taylor Family Scholarship for U.S. Veterans
- Kenneth A. Talton, Jr. Memorial Endowment
- Kenneth “Scotty” Medlin Memorial Scholarship Endowment
- Lance Oatley Stewart Nursing Scholarship Endowment
- Laurie Orr Peters Scholarship Endowment
- Lawrence Thomas Heavner and Maye Campbell Heavner Scholarship Endowment
- Leigh Krisan Millard Nursing Scholarship Endowment
- Lewis R. Holding Endowment
- Lois Allen Stanley Memorial Nursing Scholarship Endowment
- Loretta Woodard Scholarship Endowment
- Lorraine Cooper Scholarship Endowment
- M.J. and Mildred Oliver Endowment
- M. W. Stancil Family Scholarship Endowment
- Margaret Lassiter Medlin Scholarship Endowment
- Margaret McLemore Lee Scholarship Endowment
- Matt Elmore Endowment
- Max G. and Lynda D. Creech Scholarship Endowment
- Melba Watson Woodruff Scholarship Endowment
- Norma W. and A. Grover Godwin Scholarship Endowment
- Pam Tripp “Women in Leadership” Endowment
- Pearl L. and David H. Stephenson Family Endowment
- Polymer Group, Inc. Scholarship Endowment
- Progress Energy Scholarship Endowment
- Ritchie T. and Louise H. Wall Scholarship Endowment
- Robert Bruce Askew Scholarship Endowment
- Robert P. Holding, Jr. Scholarship Endowment
- Robert P. Holding, Sr. Scholarship Endowment
- Ron McCain Scholarship Endowment
- Ron Nichols Truck Driver Training Scholarship Endowment
- Rotary Club of Central Johnston County Scholarship Endowment
- Rudolph A. Howell and Son Scholarship Endowment
- SG and Louise Flowers Scholarship Endowment
- S. H. Stallings, Sr. Scholarship Endowment
- Sally Wood Creech and William Ayden Creech Scholarship Endowment
- Sarah Hopkins Bradley Memorial Endowment
- Scott Williams Memorial Scholarship Endowment
- Southland Car Club Scholarship Endowment
- Student Athletic Scholarship Endowment
- T. Clifford Massengill Scholarship Endowment
- Thomas Haywood and Phyllis Ellis Parrish Endowment
- Tracey Elizabeth Jones Scholarship Endowment
- Valerie Reed Memorial Scholarship Endowment
- W. Carroll Stephenson, Jr. Scholarship Endowment
- Wade H. and Annie P. Stephenson Family Scholarship Endowment
- Walter B. and Julia S. Elsee Scholarship Endowment
- William E. Parham Family Scholarship Endowment
- Ann and Richard Huckenbeck Annual Scholarship
- Athletics Scholarship
- Barbara Anders Hoffman Annual Scholarship
- Barnes and Noble Book Credit Scholarship
- Carolina Comfort Air, Inc. Annual Scholarship
- Chamber Women’s Business Network (CWBN) Scholarship
- Christopher Sullivan Memorial Scholarship
- Continuing Education Scholarship
- CWBN Fund for Continuing Education
- Daniel and Linda Heckman Memorial Scholarship
- Diana Davis Annual Scholarship
- Dixie Dames, Red Hat Society Annual Scholarship
- EPES Transport Annual Scholarship
- Dr. Eric and Kendyl Janis Annual Scholarship
- Freddie Price Memorial Annual Scholarship
- Gene Haas Foundation Annual Scholarship
- Grifols (formerly Talecris) Annual Scholarship
- Hugh A. and Elizabeth T. McGowan Annual Scholarship
- Information Technology Scholarship
- Jack Stowers Annual Scholarship
- Johnston Community College Black History Committee Annual Scholarship
- Johnston Community College Retirees Association Annual Scholarship
- Johnston County Arts Council Scholarship
- Johnston County Farm Bureau FFA Scholarship
- Johnston County Realtors Scholarship
- Johnston County Special Education Annual Scholarship
- Johnston County Vietnam Veterans of America Chapter 990 Annual Scholarship
- Johnston Medical & Surgical Supply Company Annual Scholarship
- Lawrence L. Rouse Annual Scholarship
- North Carolina Association of Textile Services, Inc. and United Textile Distribution Annual Scholarship
- Pearl Ivey Chandler Memorial Scholarship
- Performing Arts Annual Scholarship
- Princeton Police Department BLET Scholarship
- Rotary Club of Central Johnston County Scholars Program Scholarships
- ShaTarsha N. Williams Memorial Scholarship
- Smithfield Kiwanis Annual Scholarship
- The Carl and Marjorie Lamm Annual Scholarship
- (The Rotary Club of Smithfield)
- Waste Industries USA, Inc. Scholarship
- Whitley Early Childhood Annual Scholarship
Forgivable Education Loans for Service
Created by the 2011 NC General Assembly, this program is a forgivable loan providing funding to students pursuing degrees in certain critical fields. Recipients must sign a promissory note agreeing to repay the loan by working in North Carolina in their approved field of study. Details of the FELS program, the application, eligibility requirements, award amounts, loan repayment details and listings of qualifying academic programs and institutions can be found at CFNC.org/FELS.
Federal Direct Loan Program
Johnston Community College does not participate in the Federal Direct Loan Program.
Alternative options that are available include the following:
- Financial aid through federal grants, state grants, and institutional aid programs
- Tuition payment plan option
- Emergency Loan Funds for books for students that are not eligible for gift-aid such as Pell and State grants
- JCC Foundation scholarships
- Alternative education loans from one of the many private lenders
Each student enrolled in an eligible program and receiving financial aid is expected to make satisfactory academic progress toward completion requirements for the program. At the end of the semester, the student’s cumulative grade point average is computed. This measure of progress toward graduation is indicated on the student’s semester grade report and is reviewed by the College.
To be in satisfactory academic standing, a student must maintain at least a 2.0 cumulative GPA related to the number of credit hours attempted. When the student’s GPA is computed, all courses attempted at Johnston Community College are included in the total hours attempted except developmental/remedial, (R,P), WD, I, NA, CR, AU, and repeated course work (lower grade).
Although developmental/remedial courses are excluded from the attempted credit count, the student who has only taken developmental/remedial courses must maintain a 2.0 GPA to meet SAP for financial aid. P (Passed for developmental courses only) is equivalent to a 4.0 grade point and R (re-enroll for developmental courses only) is equivalent to a 0.0 grade point.
In addition, to be in satisfactory academic standing, a student must pass at least 67 percent of the credit hours attempted each semester. At the end of each semester, the student's cumulative 67-percent is computed. All courses attempted are included in the 67 percent calculation except developmental/remedial, (R,P). This includes A, B, C, D, F, I, WF, WD, CR, AU, NA, repeated courses, high school courses, and transfer credits. Grades of F, I (Incomplete), WF, WD, and/or NA are considered as attempts and not passed.
Financial aid students who have been on academic warning for one semester and are not in satisfactory academic standing will be terminated from receiving financial aid.
The time frame for a student to complete his or her program of study cannot exceed 150 percent of the published length of the program. This 150-percent limit will be measured by all attempted credit hours. Transfer credits are included in the 150-percent calculation; however,developmental/ remedial courses are not included. There is no academic warning period for the 150-percent rule. For example, if a program has 121 credit hours, the student may only attempt 181.5 credit hours before becoming ineligible to receive Title IV funds.
- The College verifies all eligible applicants selected by the Department of Education.
- The Financial Aid Office completes verification at the time the student's award is made.
- Financial aid awards are not disbursed until verification is complete.
Return of Title IV Funds (R2T4) Policy
If a student completely withdraws from all classes prior to the 60-percent point of the semester, he or she is required, by federal regulations, to repay the funds for the time he or she has not attended class. This overpayment may be a combination of tuition, fees, or books charged to his or her account and/or direct payment made to the student. Failure to make payment will result in the student being reported to the Department of Education and/or a collection agency. This action will also interrupt future financial aid awards. The student will not be able to register for classes, receive transcripts, or grade reports.
North Carolina State Grant Return of Funds Policy
The North Carolina State Education Assistance Authority (NCSEAA) along with College Foundation Incorporated (CFI) has established a return policy for state-funded grants. State grants at Johnston Community College include the Community College Grant, Education Lottery Scholarship, and the North Carolina National Guard Tuition Assistance Program. State grant recipients who withdraw from class, stop attending, drop out, or are dismissed/suspended from class prior to or at the 35 percent point of the semester will owe a repayment. State grant return calculations are based on the student’s last date of recorded attendance and/or class participation. If it is determined that a portion of the financial aid received by the student is unearned, the College is required to return the unearned funds back to the State within 45 days. Notification will be sent to the student by mail. The amount of the return (repayment) will be due by the student in full when notification is received. In addition, no student shall be permitted to graduate, receive transcripts, or register for a new term until the debt has been repaid in full.
- Johnston Community College’s Forgiveness Policy does not apply for financial aid purposes.
- Financial aid (Title IV) will be limited to 30 credit hours of developmental/remedial courses.
- No financial aid (Title IV) will be awarded for AU (Audit) grades, CR (Credit by Proficiency Examination) and NA (Never Attends).
- Financial aid will only pay to repeat a course once, if you have already earned a passing grade (“D” or better) for the course.
- Any courses that do not count toward a student's current program of study will not be used to determine enrollment status for Financial Aid and/or VA unless they are an eligible remedial course.
- Once financial aid is terminated, students become ineligible for aid until their progress is again satisfactory. It is the responsibility of the student to notify the Financial Aid Office when this has been accomplished.
- The Financial Aid Office will send an award letter explaining the award amount, Satisfactory Academic Progress Policy, and dates of disbursement to each eligible aid recipient.
Satisfactory Academic Progress Appeal Process
A student who has become ineligible for financial aid may appeal the termination of their financial aid. Appeals generally given consideration involve students who have experienced:
- Extended illness or hospitalization of student
- An accident which incapacitates the student for an extended period of time, and
- Death or extended illness of an immediate family member which results in greater family responsibilities for the student
- A change in programs, and as a result, causes them to exceed the maximum time frame
The appeal must address why the student failed to make satisfactory academic progress
and what has changed in the student's situation that will allow the student to demonstrate
satisfactory academic progress in the future. Appeals must be in writing and submitted
on the JCC Appeal Form along with proper documentation to the Financial Aid Office.
If an appeal is approved, the student will be on academic probation and must go on an academic plan. If the student disagrees with the decision, he/she may appeal in writing to the vice president of student services.
JCC Satisfactory Progress Appeal Forms are available online.
Unusual Enrollment History Policy and Appeal Process
New regulations from the Department of Education requires institutions to check unusual enrollment history in an effort to prevent fraud and abuse in the Federal Pell Grant Program.
Federal regulations allow the Financial Aid Office to determine whether a student should continue receiving Title IV aid that has failed to earn credit at previously attended institutions, if they can document that there were mitigating circumstances beyond their control. Documentation must support the reasons given by the student for the student's failure to earn academic credit and that the student did not enroll only to receive credit balance funds.
If the JCC Financial Aid Office decides that you are ineligible for federal financial aid on the basis of insufficient documentation, you many appeal the decision by completing the Unusual Enrollment History Appeal Form.
JCC Unusual Enrollment History Appeal Forms are available online.
The College provides services to students in conjunction with the Veterans Administration (VA) and the North Carolina Division of Veterans Affairs (DVA) to assist military service veterans and eligible persons in securing veterans educational benefits. Veterans are provided admissions counseling and guidance in the selection of an educational program. Eligible wives, widows, and children of disabled or deceased veterans are also assisted.
For information and application forms, students should contact the veterans affairs officer in the Financial Aid Office located in the Wilson Building.
All transcripts from previously attended institutions must be received and evaluated before enrollment certifications are sent to the VA.
Satisfactory academic progress of students is determined by the individual’s cumulative grade point average, as defined in the Academic Services and Procedures section of this catalog under the Academic Progress heading. When a veteran or eligible person has failed to make satisfactory academic progress and has been terminated by the veteran affairs coordinator, the enrollment of the veteran or eligible person is decertified to the DVA in accordance with DVA regulations. The action leads to termination of veterans educational benefits by the DVA.
The College is required under DVA regulations to decertify the enrollment of veterans or eligible persons whose cumulative GPA indicates that adequate progress is not being made toward meeting graduation requirements.
It should be clearly understood that the veteran or eligible person is not suspended from the College when decertification occurs and veterans’ educational benefits are terminated. The student is advised to remain in school and make every effort to attain satisfactory academic progress as soon as possible.
At the end of each semester, the student’s GPA for the semester and cumulative GPA are examined. Transfer credit hours are not included in computing a veteran’s academic GPA in his or her program at the College.
To be recertified for veterans’ educational benefits, the veteran or eligible person must bring his or her cumulative grade point average up to the standard of satisfactory academic progress as defined in the Academic Services and Procedures section of this catalog under the Academic Progress heading. Returning students with prior attendance at JCC will not be certified for VA educational benefits if they have had less than a 2.0 cumulative GPA for two or more consecutive semesters.
When the student has attained satisfactory academic progress, the student’s enrollment
will be recertified to the DVA for educational benefits.
The DVAs will not pay for the following enrollment situations at the College:
- Students admitted under special student status
- Credit by examination/experience – CLEP, DSST
- Courses not required in program of study
- Online or hybrid developmental/remedial/deficiency courses (course numbers that begin with "0") (sections coded with and "I" or "J")
- Repeating a course previously passed
- Courses requiring prerequisites must be taken in appropriate sequences as designated in the Course Descriptions section of this catalog
- Adult High School Diploma (AHD)
- High School Equivalency Diploma
- High School Partnerships
- Johnston County Early College Academy
- Career and College Promise Program
- Johnston County Middle College High
- Special Program Admissions (Per JCC Catalog, general admission standards do not apply to these admissions)
Contact the veteran affairs coordinator to ensure that all enrollment and VA document data are correct and complete. Eligible veterans/dependants must notify the coordinator each semester before certification to the DVA can be completed.
The Johnston Community College Child Development Center is open to the public, but placement preference may be given to students, faculty, and staff of the College. Services will be provided to children one to five years of age during the day. The Child Development Center is an instructional laboratory for the JCC early childhood education program. Contact the director for current tuition rates.
Housing for students is not provided on campus. Most members of the student body live in the area and commute to the campus. Although student housing services are not provided, students who seek housing in the local area are referred to area real estate agencies and citizens who have indicated an interest in renting to students. Such referrals are made on a non-discriminatory basis.
Student health services are not provided on campus. Students are expected to secure health services from their family physician, the emergency room at Johnston Health in Smithfield, or other area health service facilities.
In the event of accident or illness, the Student Services Office or the Business Office should be notified immediately. First aid is provided by College personnel in accordance with their capabilities. First aid kits are strategically located in various campus buildings.
Students who become ill, are injured, or develop health problems requiring professional attention are referred to the emergency room of UNC Johnston Health or to a local physician in accordance with the instructions given by the student or the student’s family. In an emergency situation when immediate attention is necessary, the local rescue squad will be called. A student may be taken directly to UNC Johnston Health Hospital to be seen by the physician on duty in the emergency room.
Students who have significant health conditions or limitations are expected to inform instructors at the beginning of each semester and may be required to submit a Report of Health Evaluation conducted by a physician. When deemed appropriate, faculty advisors, instructors, and/or counselors are notified of students identified as having significant health conditions.
The environmental health and safety program on the campus is under the direction of the vice president of administrative services.
The users of drugs or alcohol may impair the well-being of all employees, the students, and the public at large. Drug and alcohol uses may also result in an injury or damage to College property.
Therefore, the unlawful manufacture, distribution, possession, or use of a controlled substance or of alcoholic beverages shall be prohibited while on College premises or as part of any College-sponsored activities.
Any student violating this policy shall be subject to disciplinary action up to and
including expulsion and referral for prosecution.
The College shall not differentiate between drug users, drug pushers, or sellers. Any student who possesses, uses, sells, gives or in any way transfers a controlled substance to another person, or manufactures a controlled substance while on College premises or as part of any College-sponsored activity shall be subject to disciplinary action up to and including expulsion and referral for prosecution. Any student who is in a state of intoxication or any influence which may be attributed to the use of drugs or of alcoholic beverages shall not in any way limit the responsibility of the individual for the consequences of his or her actions and will be subject to disciplinary actions.
The term “controlled substance” shall mean any drug in 21 CFR 1308 and other federal regulations, as well as those listed in Article V, Chapter 90 of the North Carolina General Statutes. Generally, these are drugs which have a high potential for abuse. Such drugs shall include, but are not limited to: heroin, marijuana, cocaine, PCP, “crack”, methamphetamine and any other hallucinogenic, narcotic, synthetic or illegally manufactured substances. They also include “legal drugs” which are not prescribed by a licensed physician.
Any student convicted of violating any criminal drug statute while on College premises or as part of any College-sponsored activity shall be subject to disciplinary action up to and including expulsion.
The vice president of student services may require the student to successfully finish a drug abuse program sponsored by an approved private or governmental institution as a precondition for continued enrollment at the College.
Each student shall be required to inform the Office of the Vice President of Student Services, in writing, within five days after being convicted for violation of any federal, state, or local criminal drug statute where such violation occurred while on College premises or as part of any College sponsored activity. A conviction shall mean a finding of guilt (including a plea of no contender) or the imposition of a sentence by a judge or jury in any federal or state court.
Federal Grant Provisions
Students employed under the College Work Study Program shall be considered to be employees of the College, if the work is performed for the College. In addition, for work performed for federal, state or local public agency, a private nonprofit agency or a private for-profit company, students shall be considered to be employees of the College unless the agreement between the College and the organization specifies that the organization is considered to be the employer. Students considered employees of the College should refer to the Drug and Alcohol Policy 2.17 in the College’s Personnel Manual.
Upon receipt of the application for admission from a prospective student, a student record file is established by the Admissions Office. It is the policy of the College that this student record file shall be used throughout the student’s enrollment to collect and maintain pertinent basic data relative to the individual’s admission and academic progress.
The contents of the student record file are as follows: application for admission, transcripts of the student’s previous educational records, placement test results, summaries of admissions and academic progress interviews, residency questionnaire, and correspondence related to admission and academic progress. The contents of the student record file are the property of Johnston Community College and are maintained in accordance with the Family Educational Rights and Privacy Act of 1974.
Upon written request of the student, an official transcript of a student’s educational record will be provided by the Registrar’s Office to the student or to other institutions, individuals, firms, or agencies. Official transcripts are $6 each. A 24-hour notice is required for preparation of transcripts. Transcripts are not released until all financial obligations to the College have been paid in full and the student’s account is cleared with the Business Office. Unofficial transcripts are available through WebAdvisor at no charge.
The Student Right to Know Act requires Johnston Community College to disclose information about graduation, completion, and transfer-out rates to current and prospective students and the public. This information is provided to students and prospective students through the College Web site, from the Office of Student Services, and in other publications.
The Family Educational Rights and Privacy Act of 1974 (FERPA) sets forth requirements designed to protect the privacy of student educational records. Johnston Community College recognizes the rights and privacy afforded to students with respect to their education records.
Educational records are those records, files, documents, and other materials which contain information directly related to students, and are maintained by the College, except those records which FERPA excludes as educational records. These are official College records, and as such, remain the property of the College. Information contained in the educational records will be fully explained and interpreted to students upon request. Students have the right to review only their own record. When a record contains information about more than one student, disclosure cannot include information regarding other students.
An eligible student, which means a student who has reached 18 years of age or is attending an institution of postsecondary education, has access to his or her educational records and these records shall be open to revise only as indicated by FERPA and upon the terms and conditions established by the College.
The rights afforded to students by FERPA include:
- The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit to the registrar, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. The College is not required to provide copies of records unless, for reasons such as great distance, it is impossible for the student to review the records. The College may charge a fee for copies.
- The right to request the amendment of the student’s education records that the student
believes is inaccurate or misleading. Students may ask the College to amend a record
that they believe is inaccurate. They should write the College official responsible
for the record, clearly identify the part of the record they want changed, and specify
why it is inaccurate or misleading. If the College decides not to amend the record
as requested by the student, the College will notify the student of the decision and
advise the student of his or her right to a hearing regarding the request for amendment.
Additional information regarding the hearing procedures will be provided to the student
when notified of the right to a hearing.
Note: The College is not required to consider requests for amendment under FERPA that seek to change a grade, unless the grade was recorded inaccurately, seek to change disciplinary decisions, or seek to change the opinions or reflections of a College official or other person reflected in an education record.
- The right to consent of disclosures of personally identifiable information contained
in the student’s education records, except to the extent FERPA authorizes disclosures
FERPA allows for the release of student records without written consent of the student under the following conditions:
- To school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including campus police and security personnel); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting other school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- To officials of other institutions where the student intends to enroll.
- To authorized representatives of the Comptroller General of the United States, the Attorney General of the United States, the Secretary of U.S. Department of Education, or state and local authorities.
- In connection with the student’s application for and receipt of financial aid.
- To state and federal officials, authorities, and agencies specifically exempted from the prior consent requirements by this Act.
- To organizations conducting studies for, or on behalf of, educational agencies or institutions.
- To accrediting organizations to carry out their accrediting functions.
- To parents of a student who have established that student’s status as a dependent according to section 152 of the Internal Revenue Code of 1986.
- To comply with a judicial order or lawfully issued subpoena.
- In connection with a health or safety emergency when knowledge of the information is necessary to protect the health or safety of the student or other individuals.
- Of final results of any disciplinary proceedings conducted by the College against alleged perpetrators of a crime of violence or non-forcible sex offense to the alleged victim of that crime.
- To the student.
- To a parent of a student at the College regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance if the College determines that the student has committed a disciplinary violation with respect to that use or possession and the student is under the age of 21 at the time of the disclosure to the parent.
- Is information the College has designated as directory information. Johnston Community College has designated the following information as directory information: the student’s name, major field of study, dates of attendance, enrollment status, photographs, and degrees and graduation honors received. Students, who do not wish any or all of this information to be released, must notify in writing the Office of the Registrar during the first 10 days of the semester. The College assumes that the failure on the part of any student to file a request for nondisclosure indicates approval for disclosure. Questions or further information on this policy can be directed to the registrar.
- The right to file a complaint with the Family Policy Compliance Office concerning
alleged failures to comply with the requirement of FERPA.
U. S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920