Johnston Community College

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Financial Aid Policies

Rights and Responsibilities

  • Students must apply each year for all financial aid programs.
  • Students who receive financial aid must make satisfactory academic progress in order to ensure continued eligibility on financial aid programs.
  • Work-study students will be paid monthly by check for hours worked and reported on the work-study time sheet. All time sheets must be signed by the student and the work-study supervisor and submitted to the Financial Aid Office each month.
  • Dropping classes or withdrawing early from the college during the semester may affect a student's financial aid award. Check with the Financial Aid Office prior to any change in status as a full-time student as part of the financial aid award may have to be repaid as a result of any change.
  • Work-study jobs are located throughout the campus. Students are expected to report to work on time. They should notify their work-study supervisor if they must be late or absent. Students will be paid only for hours actually worked. Students who find their work-study assignment incompatible should discuss this matter with the Financial Aid Officer.

Satisfactory Academic Progress Policy

Each student enrolled in an eligible program and receiving financial aid is expected to make satisfactory academic progress toward completion requirements for the program. At the end of each semester the student’s cumulative grade point average is computed. This measure of progress toward graduation is indicated on the student’s semester grade report and is reviewed by the college.

To be in satisfactory academic standing, a student must maintain at least a 2.0 cumulative grade point average related to the number of credit hours attempted. When the student’s GPA is computed, all courses attempted at JCC are included in the total hours attempted except Remedial, WD, I, NA, CR, AU and Repeated course work (lower grade).

In addition, to be in satisfactory academic standing, a student must pass at least 67% of the credit hours attempted each semester. At the end of each semester the student’s cumulative 67% is computed. All courses attempted are included in the 67% calculation except Remedial. This includes A, B, C, D, F, I, WF, WD, CR, AU, NA, Repeated courses, High School courses, and Transfer credits. Grades of F, I (Incomplete), WF, WD, or/and NA are considered as attempted and not passed.

Financial Aid students who have been on academic warning for one semester, and are not in satisfactory academic standing will be terminated from receiving financial aid.

The time frame for a student to complete their program of study can not exceed 150% of the published length of the program. This 150% limit will be measured by all attempted credit hours. Transfer Credits are included in the 150% calculation; however, remedial courses are not included. There is no academic warning period for the 150% rule.

EXAMPLE: If a program has 121 credit hours, the student may only attempt 181.5 credit hours before becoming ineligible to receive Title IV funds.

For a JCC Satisfactory Progress Appeal Form, please login to Web Advisor and click on "Current Students". Forms are under the Financial Aid section

Return of Title IV Funds (R2T4) Policy

If a student completely withdraws from all classes prior to the 60% point of the semester, he or she is required by federal regulations to repay the funds for the time he or she has not attended class. This overpayment may be a combination of tuition, fees or books charged to his or her account, and/or direct payment made to the student. Failure to make payment will result in the student being reported to the Department of Education and/or a collection agency. This action will also interrupt future financial aid awards. The student will not be able to register for classes, receive transcripts, or grade reports. To owe no funds, the student must attend at least one class on or after the 60% point of the semester.

Verification Policy

  • The College verifies all applicants selected by the Department of Education.
  • Verification is completed by the Financial Aid Office at the time the student's award is made.
  • Financial aid awards are not disbursed until verification is complete.


  1. Johnston Community College’s Forgiveness Policy does not apply for financial aid purposes.
  2. Financial aid will be limited to 30 credit hours of developmental courses.
  3. No financial aid will be awarded for AU (Audit) grades and NA (Never Attends).
  4. Financial Aid will only pay to repeat a course once, if you have already earned a passing grade (“D” or better) for the course.
  5. Once financial aid is terminated, students become ineligible for aid until their progress is again satisfactory. It is student’s responsibility to notify the Financial Aid Office when this has been accomplished.

Appeal Process

A student who has become ineligible for financial aid may appeal the termination of their financial aid. Appeals generally given consideration involve students who have experienced:

  • (a) extended illness or hospitalization of the student,
  • (b) an accident which incapacitates the student for an extended period of time, and
  • (c) death or extended illness of an immediate family member which results in greater family responsibilities for the student.
  • (c) a change in programs, and as a result, causes them to exceed the maximum time frame.
The appeal must address why the student failed to make satisfactory academic progress and what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress in the future. Appeals must be in writing and submitted on the JCC Appeal Form along with proper documentation to the Financial Aid Office.

For a JCC Satisfactory Progress Appeal Form, please login to Web Advisor and click on "Current Students". Forms are under the Financial Aid section.

*** SAP APPEALS FOR Fall 2014 are due by August 13th at noon.
***SAP Appeal Committee meets August 18th.
If Appeal denied, student must pay outstanding Fall 2014 balance to the Business Office by August 22nd at 3:00 p.m. Appeals received after this date must pay upfront for Fall 2014 charges and students will be back paid, if approved. SAP Appeal Committee will meet the last Monday of the month.

If an appeal is approved, the student will be on academic probation and must go on an academic plan. If the student disagrees with the decision, he/she may appeal in writing to the Vice President of Student Services.
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